Employment Opportunities
Care | Prevent | Educate | Engage

Application Process

14484775_10154458436494765_7255617529635046374_n

HIV Alliance requires all potential employees to include an Employment Application.

The application can be found here: Employment Application.  To fill out the application, please follow these steps

  1. Download the application, right click on the file, and open with Adobe Reader. Please be sure to download the file because you will not be able to add text if it opens from your browser.
  2. Once open in Adobe Reader, you can fill in the form electronically by clicking the “fill & sign” tab in the top right corner and then using your cursor to select the areas you wish to fill.
  3. E-mail the employment application along with the employment application packet (resume, cover letter, and any additional forms) to the listed email address.

If you do not have Adobe Reader, you will not be able to fill in the form electronically. If this is the case, print the form and fill it out by hand.

Only complete packets will be considered.
All positions are subject to a criminal background check.

HIV Alliance is an equal employment opportunity employer

Please check out our volunteer page for more information on how to get involved.

Please, no phone calls. Thank you!

Development Assistant


DEPARTMENT: DEVELOPMENT

REPORTS TO: DEVELOPMENT DIRECTOR

SALARY AND BENEFITS

  • Current FTE: .8 (32 hours/week)
  • Salary: $15.00-$17.00/hour
  • Paid holidays, vacation time, and discretionary leave prorated to FTE
  • 403 (b) retirement benefits
  • This position is non-exempt, i.e. subject to state and federal wage and overtime requirements.

THE POSITION

The Development Assistant works under the direct supervision of the Development Director to assist with donor relations and event coordination. The assistant will be primarily responsible for managing the donor database, donor correspondence, and database record-keeping, as well as assist with the production and mailing of appeal letters, newsletters, and constant contact newsletters and event notices and invitations. In addition the Development assistant will have a primary role in the planning and management of events sponsored by HIV Alliance as well as events organized by other entities for the benefit of HIV Alliance.

RESPONSIBILITIES

Donor Relations

Database

  • Maintain accurate donor records
  • Run database reports as requested

Donor & Corporate Relations

  • Data entry including gift receipts, donor records, event information
  • Donor recognition including thank you letters
  • Assist with all donor follow-up to events including recognition of donors and volunteers
  • Track all sponsorship    

Printed Communications

  • Assist with the production and distribution of 3-4 appeal letters annually
  • Assist with the production and distribution of 3-4 newsletters & e-news annually

 

Special Events: 3rd party

  • Notify staff & Board of upcoming events
  • Prepare and send out email event newsletter
  • Coordinate tabling and participation in 3rd party events
  • Assist with all donor follow-up to events including recognition of donors and volunteers
  • Assist with any graphic production and other tasks associated with events as needed
  • Ensure staff have access to up-to-date development/organization tabling materials for community events & presentations

 

HIV Alliance Events

General

  • Compile phone and mail lists for annual and other events
  • Provide support in production of the annual events including: World AIDS Day and Big Night
  • Assist with all donor follow-up to events including recognition of donors and volunteers
  • Assist with any graphic production and other tasks associated with events as needed
  • Manage & process all gifts and sales at benefits   

Event Sponsorship

  • Collaborate with Development Director in soliciting and contracting with Business Sponsors for

    each event

  • Ensure fulfillment of sponsor recognition agreements before, during, and after each event

Event Committee and Volunteers

  • Recruit, staff, and coordinate planning committees as appropriate
  • Arrange for the recruiting, scheduling, training, managing, and recognition of Day-of-Event Volunteers

Event Design, Planning, and Management

  • Work with Director and Committees and in coordination with sponsors and others as necessary,

    on all aspects of planning, including:

- Venue identification

- Catering

- Entertainment

- Participant Recruitment

- Graphics

- Program development

Publicity

  • With DD, Committee and Graphic Designer, supervise design/production of event brochures,

    posters, souvenirs

  • Schedule and supervise addressing and mailing of event announcements and distribution of

    posters

  • Work with Public Relations staff, manage event advertising, public service announcements, web

    and social media outreach, and other publicity

Day-of-Event

  • Oversee all aspects of Event Day

Cash Receipts

  • Plan and manage appropriate collection, security, and safe delivery of all event cash

Follow-Up

  • Manage post-event details, including return and/or storage of banners, supplies, and equipment
  • Collection of late receipts
  • Recording of information about attendees and receipts
  • Committee de-brief
  • Creation of appropriate final files
  • Produce and update an Event Manual for each event, to include all policies, procedures and

    suggestions for future Events

QUALIFICATIONS

  • Time-Management Guru
  • Organizational Obsession!
  • Strong written communication skills
  • Good people management skills and the ability to work with a wide variety of personalities
  • Ability to successfully manage multiple priorities
  • Excellent record-keeping and organizational skills
  • Ability to set job goals and objectives and be self-directive in reaching them
  • Experience supervising volunteers
  • Knowledge and basic proficiency with Microsoft Suite including Word, Excel, Publisher, and

    Outlook. Experience with donor databases; experience with Exceed a plus.

  • Experience with Adobe Suite a plus
  • Team player who is self-motivated and enthusiastic
  • Flexible hours required, including some evenings and weekends
  • Graphics experience using indesign, publisher, constant contact, canva, photoshop a plus
  • Valid Oregon driver’s license, driving record sufficient to be covered by agency auto insurance

    policy, ability to transport self to job-related events and locations

  • Annual TB test (provided by the agency)
  • Ability to pass agency criminal background check

Send PDF application, cover letter and resume to Karen Murphy at kmurphy@hivalliance.org. If you have any writing and/or graphic samples, please include those as well.

Only complete applications including employment application, resume and cover letter will be considered.

Application deadline is April 28, 2017

Copyright 2015 HIV Alliance.

Disclaimer mandated by Federal law: This site contains HIV prevention messages that might not be appropriate for all audiences. Since HIV infection is spread primarily through sexual practices or by sharing needles, prevention messages and programs may address these topics. If you are not seeking such information or may be offended by such materials, please exit this website.